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Privacy Policy

Data Protection Information 

SHARP Devices Europe GmbH is pleased that you have visited our website and that you are interested in our company and our products.

SHARP Devices Europe GmbH respects your privacy.

The protection of your privacy in the processing of personal data and the security of all business data is important to us. We take this into account in our business processes. We process personal data that you entrust us with confidentially and only in accordance with the statutory provisions.

Data protection and information security are part of our company policy.

Version of: 21.12.2018

1. General information on data processing

The following guidelines provide a simple overview of what happens to your personal data. Personal data is all data by which you can be personally identified.

1.1. Name and address of the responsible person

The person responsible according to the GDPR and other national data protection laws of the member states as well as other provisions of data protection law is::

SHARP Devices Europe GmbH
Landsberger Straße 398
81241 München 
Phone +49 (0) 89 / 5468420
Managing Director: David Woodward
info.sde[AT]sharp.eu
www.sharpsde.com

1.2. Contacting the Data Protection Officer

The data protection officer responsible for compliance with the basic data protection regulation and supplementary data protection provisions is:

SHARP Devices Europe GmbH
– Datenschutz –
Landsberger Straße 398
81241 München 
Phone +49 (0) 89 / 60807600
dataprotection.sde[AT]sharp.eu 
www.sharpsde.com

2. Handling of personal data of prospects interested in SHARP Devices Europe GmbH

2.1. Data categories, purpose of processing and legal basis

2.1.1. Data categories

SHARP Devices Europe GmbH processes the following personal data listed below

a) during your use of www.sharpsde.com or

b) in the context of direct contacts such as trade fairs, personal business visits, etc., which are associated with the exchange of business cards, or letters addressed to us by mail or post.

Dieses sind:

2.1.2. Purpose of processing

We process your personal data for the following purposes:

The processing of personal data received through written enquiries such as e-mail or letter, via the contact form on our website, from business cards or also from your call or your verbal enquiries in the case of direct contact serves us to forward and process your enquiries through our specialist departments. We also use your questions to improve our services.

2.1.2. Legal basis

We process personal data in accordance with the provisions of the EU General Data Protection Regulation (DS-GVO) and the Federal Data Protection Act (BDSG-neu):

(1) Art. 6 Abs. 1 lit. a DS-GVO

In some cases we expressly ask you for your consent to the processing of personal data. In this case, the legal basis for the processing of personal data is your consent (Article 6 (1) (a) of the General Data Protection Regulation).

(2) Art. 6 Abs. 1 lit. b DS-GVO

to carry out pre-contractual measures and to fulfil contractual obligations

(3) Art. 6 Abs. 1 lit. f DS-GVO

for the protection of our legitimate interests

The legitimate interests are justified by:

3. Transmission and passing on of personal data

3.1. Transmission within SHARP Devices Europe GmbH

Within SHARP Devices Europe GmbH, only those parties are given access to your data who need it to fulfil our contractual obligations.

3.2. Transmission outside SHARP Devices Europe GmbH

Service providers used and commissioned by us and which are active within the framework of so-called order processing (e.g. as IT service providers for webhosting/maintenance activities) can also receive your personal data for these purposes. Other data recipients may be those entities for which you have given us your consent for data transmission or to which we are authorized to transmit personal data on the basis of a weighing of interests (e.g. other SHARP companies, if this is necessary in connection with the offer or the initiation, execution or handling of the business relationship).

3.3. Transfer of personal data to countries outside the European Union

We may also share personal information with recipients located outside the EU in so-called third countries. In this case, we will ensure that the recipient either has an adequate level of data protection prior to disclosure (e.g. based on an EU Commission adequacy decision for the country in question or on an agreement between the recipient and the EU standard contractual clauses of the European Union) or has your consent to the disclosure.

Personal data will only be transferred to third countries (e.g. SHARP Corporation Japan) if this is necessary in connection with the offer or the initiation, execution or handling of the business relationship.

 

4. Storage of personal data

All your personal data which we processed as part of your contact, your enquiry or your visit to our website will be deleted after your inquiry has been answered, unless the inquiry results in further measures to initiate the contract or a contractual relationship.
In the event of your consent being obtained, the corresponding personal data will be processed or stored for the purpose and period specified in the consent.

If data is no longer required for the fulfilment of contractual or legal obligations, it will be deleted on a regular basis, unless its - temporary - further processing is necessary for the following purposes: ­

5. Revocability of declarations of consent

If the processing of your personal data is based on a consent, you can revoke your consent to the processing at any time with effect for the future. The data in question will then be blocked or deleted immediately in accordance with statutory storage periods.

The revocation of the consent does not affect the legality of the processing which took place based on the consent given before revocation.

You can contact us for revocation in the same way as for your consent. Alternatively, you can contact us at the above postal or e-mail address, stating your full name and e-mail address.

6. Your rights

According to applicable data protection law, you may have the right:­

Nonwithstanding any other administrative or judicial remedy, you have the right to appeal to a supervisory authority, in particular in the member state where you reside, your place of work or the place where the suspected infringement is alleged, if you believe that the processing of your personal data is in breach of the DS-GVO.

The supervisory authority that you lodge the complaint with shall inform the plaintiff of the status and outcome of the complaint, including the possibility of a judicial remedy under Article 78 of DS-GVO.

An overview of the international data protection authorities is available here.

7. Obligatory information for business partners of SHARP Devices Europe GmbH

7.1. Processing of personal data

We process your personal data specifically for the following purposes:

7.2. Purposes

The processing of personal data from requests for quotations in writing, electronically or by telephone serves us for the preparation of quotations as well as for invoicing purposes of services rendered, furthermore for the fulfilment of the associated legal obligations. In the event of an inquiry by e-mail, this also constitutes the necessary legitimate interest in the processing of the data.p>

The processing of the personal data from offers in writing, electronically or by telephone as well as all communication serves us for the further processing of orders and goods traffic, as well as for accounting purposes of deliveries and services received, furthermore for the fulfilment of the associated legal obligation

7.3. Legal basis

We process personal data in accordance with the provisions of the EU Data Protection Regulation (DS-GVO) and the Federal Data Protection Act (BDSG-neu), in accordance with the following articles:

(1) Art. 6 Abs. 1 lit. b DS-GVO

to carry out pre-contractual measures and to fulfil contractual obligations

(2) Art. 6 Abs. 1 lit. c DS-GVO

to fulfil a legal obligation within the framework of legal requirements

(3) Art. 6 Abs. 1 lit. f DS-GVO

If necessary, we process your data beyond the actual fulfilment of the contract to protect our legitimate interests.

The justified interests are based on:

7.4. Storage

All of your personal data processed within the scope of our contractual relationship will be deleted after the end of the contractual relationship, unless statutory retention periods require a longer retention.

7.5. Objection and deletion

Your processed personal data, provided they are based on the lawfulness of the processing pursuant to Art. 6 Art. 1 lit. b or c DS-GVO, are necessary to ensure the conclusion/execution of the contract with SHARP SDE. As a result, there is no possibility for the customer to object.p>

If the processing of your personal data is based on Art. 6 Art. 1 lit. f DS-GVO, you have the possibility to object to the processing at any time. Please send a note to the contact address mentioned abo

8. Obligatory information for applicants of SHARP Devices Europe GmbH

8.1. Description and scope of data processing

The transmission of all data which you make available to us via the career portal is encrypted via a secure https:// connection.
With our contact form of our application page, we only gather the necessary contact information to get in touch with you. The data marked with * is needed in any case in order to be able to contact you (title, first name, surname, e-mail address).
You can send further personal data with additional contact information as well as a free text using the form provided. You also have the option of sending us documents such as certificates or letters in PDF format via an upload mechanism.

We will not process any information that you send to us that cannot be used in accordance with the General Equal Treatment Act as part of the application process. We select our applicants regardless of faith or ideology, ethnic or racial origin, gender, disability, health, age or sexual identity. Therefore, please do not submit any information about you which is not usable according to the General Equal Treatment Act under German law or any other national equal treatment act.

If your application is successful, the information you provide may be used for administrative purposes in connection with employment.
Your application will only be processed by our designated contact persons. All employees entrusted with data processing are obliged to maintain the confidentiality of your data. Third parties are not informed of your data. It will not be passed on to third parties - including other SHARP Corporation group companies.

We process your personal data specifically for:

As part of the application process, we only process the personal data that is necessary for the decision on the establishment of the employment relationship and for the fulfilment of any associated obligations (e.g. travel expense accounting), or if you have voluntarily provided us with this data. The processing of personal data can be objected to by the applicant at any time. A note to the above mentioned contact address at SHARP Devices Europe GmbH under the above mentioned contact data is sufficient.

8.2. Purposes

The processing of personal data from your application by postal letter or e-mail, by means of the application form on our website, by telephone enquiry or from your contacting us through the contact form on our website is carried out for the purpose of personnel selection by our departments and for the possible establishment of an employment relationship.

8.3. Legal basis

We process personal data in accordance with the provisions of the EU Data Protection Regulation (DS-GVO) and the Federal Data Protection Act (BDSG-neu) in accordance with the following articles:

(1) Art. 6 Abs. 1 lit. b DS-GVO, Art. 88 DS-GVO, § 26 BDSG-neu:

for the implementation of pre-contractual measures and for the fulfilment of contractual obligations

(2) Art. 6 Abs. 1 lit. a DS-GVO

based on your consent

8.4. Storage

All your personal data processed within the scope of the application process will be deleted after a period of 6 months after the end of the application process in the event of unsuccessful process. Personal data which have been processed for accounting purposes for the expenses incurred by you will be archived in accordance with the statutory retention periods and deleted at the end of these periods. In the event of your consent being obtained, the corresponding personal data will be processed or stored for the purpose and period specified in the consent.

9. Use of cookies, log files and external tools

9.1. Cookies

When you visit this SHARP website, the following types of cookies are set:

Essential / functional cookies
Some of the cookies we set in your browser ensure that our website works and provides you with information and services safely and optimally. These cookies are necessary to enable you to use our online systems and are deleted as soon as you close your browser. In detail, these are the following:

The Session Handling
A session cookie is required to track your progress on our website. It is important to keep all the information you enter on our website or the paths you take on our website. Without this cookie, any page you visit would treat you as a completely new visitor. You cannot be personally identified with this cookie, nor is it linked to any other information we store about you.

Load balancing
We may use more than one server to provide our websites. When you visit the site, you will be assigned to one of these different servers. This cookie is required to record which server you are in contact with so that we can provide you with a consistent user experience and the website remembers the information you enter. This cookie does not personally identify you, nor is it linked to any other information we store about you.

Registration and Login
Certain services or sections of our website require registration or login for use. For this purpose, no cookie is used; instead, a direct link is provided to an SAP interface that is displayed in the browser.

9.2. External tools

9.2.1. Google Maps
This page uses the Google Maps map service via an API. It is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
To use the features of Google Maps, it is necessary to store your IP address. This information is usually transferred to a Google server in the USA and stored there. The provider of www.sharpsde.com has no influence on this data transfer.

The use of Google Maps is in the interest of an appealing presentation of our online offers and to facilitate the location of places specified by us on the website. This constitutes a justified interest pursuant to Art. 6 (1) (f) DS-GVO.
You can find more information on the handling of user data in Google's data protection declaration: https://www.google.de/intl/de/policies/privacy/.

9.2.2. Algolia
This website uses the Algolia search technology via an API. The provider is Algolia, Inc. 589 Howard Street, Suite 5, San Francisco, CA 94105, USA.
To use the Algolia Search features, it is necessary to store your IP address and search query. This information is usually transferred to an Algolia server in Europe or the USA and stored there. The provider of www.sharpsde.com has no influence on this data transfer.

The use of the Algolia search function is essential for optimal functionality of our product search to offer easy use for our customers. This constitutes a justified interest pursuant to Art. 6 (1) (f) DS-GVO.
For further information about the handling of user data, please check Algolia's privacy policy: https://www.algolia.com/policies/privacy

9.3. Logfiles

The provider of the website automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

This data will not be merged with other data sources.
The legal basis for this data processing is the legitimate interest according to Art. 6 Art. 1 lit. f DS-GVO.

9.4. SSL or TLS encryption

This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or requests that you send to us as the site operator. You can recognize an encrypted connection by the fact that the address line of the browser changes from "http://" to "https://" and by the lock symbol in your browser line.
If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.